Level 3 · Lesson 4

Traceability and
stock control

Keeping stock moving in the right order, reading the dates correctly, and knowing where every item came from. This is how a business keeps food fresh and finds a problem fast.
First in, first out

Oldest at the front, new stock behind

Front · take from here Back · new stock here Batch Ause-by: today ◄ Use first Batch Buse-by: +2 days Batch Cuse-by: +4 days Batch Duse-by: +6 days goes behind Past use-by?Remove it, do not use
Stock is arranged so the oldest is used first. That is what first in, first out means.
Reading the dates

Use-by is safety, best-before is quality

About safety

Use-by

Do not use food after its use-by date. Past that date it may be unsafe even if it looks and smells perfectly fine. A use-by date is a hard line, like a critical limit.

About quality

Best-before

Best-before is about quality, not safety. After this date food may lose flavour or texture but is generally still safe to eat. It is a guide, not a hard limit.

Confusing the two is a common and serious mistake. Never pass a use-by date, whatever the food looks like.
Keeping track

The information that makes tracing possible

Label opened items

When you open or decant something, label it with the relevant date so its life is tracked once it leaves its original packaging.

Keep delivery and batch records

Record what came in and its batch code, so any item on site can be traced back to the delivery it arrived on.

Labels and records are how food keeps its history. Without them, an item is just an anonymous box.
Why it all matters

Finding affected product fast

Deliverybatch code logged Storagedated, rotated Prepused in dishes Recallbatch flagged unsafe Trace back · find and remove every affected item
If a supplier recalls a batch, delivery and batch records let a business find exactly which products are affected and pull them, quickly.
Try it

Trace a recalled batch

Your supplier has recalled batch B-4471, cooked chicken. Open each record and follow where that batch went.

0 of 3 records opened

Delivery

not traced

Storage

not traced

Prep

not traced

Service

not traced
What the trail shows so far

Nothing yet. Without the records, batch B-4471 is just an anonymous box and there is no way to know where it went.

Everything affected, pulled
4 tubs on the chilled shelf3 trays of Tuesday's sauceall 6 tubs accounted for

Your turn

A tub with yesterday's date

You find a tub of cream at the back of the fridge. Its use-by date was yesterday. It looks and smells perfectly fine. What should you do?
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The five things to remember

1First in, first out: use the oldest stock first, new stock goes behind
2Use-by is about safety and must not be passed, best-before is about quality
3Label opened and decanted items with the relevant date
4Keep delivery and batch records, and remove stock past its use-by date
5Traceability lets a business find and remove affected product fast
Sample question

One question from the quiz

What is the difference between a use-by date and a best-before date?
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Stock under control

You can rotate stock, read the dates safely, and trace an item back to where it came from. Next is what to do when a specific item is not right: handling nonconforming food. The quiz is where you prove what you know and earn a certificate recognised by TrustBite. One payment covers all three levels, so Levels 1 and 2 are included at no extra cost.

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Level 3 · Lesson 4 of 6
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